Hybrid Meetings Setup
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Written by SupportTeam
Updated over a week ago

Once you are hosting a hybrid event, you can provide your attendees with more networking opportunities at the event.

Apart from the online meetings on PINE, you can also add various on-site spots at the event venue, so your attendees could easily schedule offline meetings at particular points using the platform.

To start setting up hybrid meetings, you need to add places at first and link them to the interactive map of your event. To add places, please go to the Networking section → Meetings in the organizer account and click on the button “Add place”.

You can choose the type of this place, its availability (the days of the event), members (available in rooms and booths), whether it is linked to the map location, and create place groups.

NOTE: PINE Connect, Other, and Auto places are added by default and cannot be deleted.

PINE Connect is an online meeting system on PINE. It can hold any number of meetings at a time. You cannot create or delete it as it is added by default. You can add it to one or more place groups.

Other places give an opportunity to your attendees to schedule meetings outside of your event. For example, schedule a meeting at the café across the street.

Auto works like an auto reservation if attendees want the system to automatically find them a place for a meeting.

When adding a place you can choose from the following types of places:

  • Booths can hold any number of meetings at a time. This place is private by default, so that means that there should be added members (owners) to this place. Once a place has an owner, meetings can be scheduled by owners or with owners only. You can add one or more place groups to a booth.

  • Rooms can hold only one meeting at a time (1 meeting slot). This place is also private by default, so you need to add members to it. Rooms can also have one or more place groups.

  • Points can hold any number of meetings at a time, you can choose whether it will be private or public. This place can also have one or more place groups.

  • Tables can hold only one meeting at a time (1 meeting slot). It can be private or public. You can also add one or more place groups to the table.

Once you have added the necessary places, you can see them in the “Places” tab. The following information will be displayed: place availability (the event days), owner of the place, its location, and status (slots count).

Slots display how many meetings are available at this place. The number of slots is calculated from the period of the places’ activity.

NOTE: Only rooms and tables have limited slots.

Types of places

Places can be private and public. Private places mean that one of the meeting participants must be on a list of place owners to arrange a meeting here. Public places allow anyone to arrange a meeting at this location.

Please let us know if you have any questions via [email protected] or drop us a message in the chat.

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